Guide to Setup Logistifie Dispatch System - How to Add a New Driver in Logistifie Dispatch System

Guide to Setup Logistifie Dispatch System - How to Add a New Driver in Logistifie Dispatch System

Whether you're onboarding a freelance driver, a vehicle-owning partner, or a third-party service provider, the Logistifie Dispatch System allows you to add them under different driver types for better job assignment and tracking.

✅ Step 1: Navigate to the “Drivers” Section

1. Login to your Logistifie Admin Panel.
2. On the left sidebar, click on “Drivers” to expand the menu.
3. You’ll see three driver types you can choose from:
  1. Fleet Driver
  2. Owner Driver
  3. Subcontractor


🧍‍♂️ Step 2: Add a Fleet Driver (Driver Only)

1. Click on Fleet Driver.
2. You will be taken to a list of existing Fleet Drivers.
3. Click the “+ Add New” button (usually at the top-right).
4. Fill out the following key fields


5. Click Submit once all required fields are filled.

🚦 Driver Status: Hold → Active
  1. Once submitted, the driver status will be set to Hold.
  2. When all required documents are uploaded and verified, the system will automatically change the status to Active.
  3. Only Active drivers can be assigned to jobs.
 
Note: If documents are missing or rejected, the status will remain on Hold until corrected.

Step 3: Add an Owner Driver (Driver + Own Vehicle)

1. Go to the Owner Driver section and click “+ Add New”.
2. Fill in both:
  1. Driver Information
  2. Vehicle Details
4. Upload necessary license, vehicle registration, insurance, and other documents.
5. Click Submit.

🚦 Status Handling:

  • The owner driver will also be in Hold status after submission.

  • Once all documents are uploaded and verified, the system will automatically change the status to Active.



Tip: Owner Drivers can be automatically assigned with their own vehicle when dispatching jobs.

Step 4: Add a Subcontractor (Company with Drivers & Vehicles)

1. Click Subcontractor and then “+ Add New”.
2. Enter:
  1. Company Name
  2. Contact Info
  3. Driver/Vehicle Details (if available)
3. Upload necessary documents (e.g., company registration, insurance).




4. Click Submit.

🚦 Status Handling:

  • The subcontractor will remain in Hold status initially.

  • Once all required documents are submitted and verified, the subcontractor profile becomes Active automatically.

🏁 Summary

You can add drivers under three categories in Logistifie:

  1. Fleet Driver: Just a driver, no vehicle
  2. Owner Driver: A driver who owns a vehicle
  3. Subcontractor: A company offering both drivers and vehicles

Adding them properly helps with accurate job dispatching, vehicle tracking, and reporting.

Adding a Fleet Vehicle in Logistifie Dispatch System

Apart from managing drivers, the Drivers menu in Logistifie also includes a dedicated section called Fleet Vehicle. This feature allows admins to add and manage company-owned vehicles independently of driver profiles.

🔧 What is the Fleet Vehicle Section?

The Fleet Vehicle section is used to:
  1. Add company vehicles that can be assigned to any driver (Fleet, Owner, or Subcontractor)
  2. Maintain a central list of vehicles
  3. Upload documents and maintain vehicle records
Uploaded image

✅ How to Add a New Fleet Vehicle

1. From the menu, go to Drivers > Fleet Vehicle
2. Click the “+ Vehicle” button
3. Fill in the required vehicle details
  1. Select Vehicle
  2. Vehicle Type & Model
  3. Registration Number
  4. Color
  5. Company Joining Date
  6. Vehicle Purchase Date
4. Upload documents such as insurance, registration, etc.
5. Click Submit to save

🚗 Note: These vehicles are not tied to any driver by default. Admins can assign them to any available driver as needed for a job.

🧾 Why Use Fleet Vehicle?

  1. Ensures flexibility in vehicle assignment
  2. Centralized vehicle management
  3. Keeps records updated for compliance and reporting
  4. Ideal for companies with rotating or shift-based drivers